Event Manager

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  • The Computer Merchant Ltd

    Event Manager

    Company:
    The Computer Merchant Ltd

    Location:
    Stamford
    CT
    US

    Category:
    Information Technology

    Degrees Required:
    Not Specified

    Employment Type:
    Contractor

    Manages Others:
    No

    Requirements:
    Our client is the world's leading information technology research and advisory company. They deliver the technology-related insight necessary for their clients to make the right decisions, every day. From CIOs and senior IT leaders in corporations and government agencies, to business leaders in high-tech and telecom enterprises and professional services firms, to technology investors, they are the valuable partner to clients in over 13,000 distinct organizations.

    See if you're a Fit! Client Requirements:

    Description:

    • Oversee all pieces of the event planning process, including budget, by leveraging best practices
    • Communication and collaboration with internal Business Unit stake holders to ensure our Client understands their MCPs in order to deliver top quality events
    • Collaboration with our Client's Business Units to support their event objectives – research and propose recommendations for all event elements to relevant Business Unit stakeholders

    Event Planning & Logistics:
    • Plan, manage and execute various elements of the event on-site – including, but not limited to:
    • Collaboration with Global Registration vendor on registration website, reporting, tracking and monitoring of registrations from pre-event through post-event reporting and on-site management
    • Produce and manage hotel specifications, menus, and on-site logistics
    • Produce and manage audio/visual specifications
    • Oversee travel, transportation and hotel arrangements for attendees and staff for events
    • Keep global relationships with Registration vendor, Travel booking vendor, DMCs, Signage vendors, and Security vendors on best practices and processes for seamless execution across the entire Corporate Events portfolio
    • Collaboration with creative services partner and other event partners on the production of onsite signage and branding and ensure accuracy of all collateral
    • Answer questions from internal and external clients about events
    • Produce and manage special events and offsite functions for attendees.
    • Make recommendations to Business Units around ideal locations & experience, and delivery of the onsite experience
    • Management of event staffing schedules for the Event Staff, our Client's IT, Freelancers and Vendors
    • Lead, communicate, and collaborate across external partners & internal staff - inspire confidence & excitement, and be a Client of the event brand to ensure seamless delivery of the overall experience, event vision, and objectives
    • Lead site visits for our Client's Event Staff, Business Unit Staff and vendors

    Vendor Selection and Management:
    • Manage destination / venue research, site selections and coordinate hotel contracts for future events
    • Hotel contract negotiation and management of global relationships with national hotel chains
    • Negotiate prices and contracts with outside vendors

    Budget Management:
    • Ensure effective financial management including budget creation, cost negotiation and accurate management and expense tracking as relates to the overall event budgets in the range of 20K-1M - close monitoring of expenses, alerting management about risks and deviations to plan and make recommendations on financial adjustments that can be made
    • Global Consistencies and Team Management:
    • Constantly evaluate the event experience, feedback and results and implement changes accordingly
    • Communication and collaboration across Events team and event partners to ensure effective implementation of the processes and sharing ideas from Client events
    • Implement and maintain a globally consistent standard for all Corporate Events
    • Oversee freelancers / temporary help / interns at events and in the office
    • Proactively identify operational problems and potential process improvements, in relation to event logistics and lead the process of enhancing event features and activities across the attendee experience
    • Travel to approximately 5 events to deliver events
    • Flawless client experience
    • Build and maintain excellent working relationships
    • Global operational effectiveness (scalable and consistent processes)
    • Engagement of external partners and local teams
    • Achievement of financial objectives

    Internal: Executives, Sales, Marketing / Corporate Communications, HR, Production & Services, Research, IT, and other Event production colleagues

    External: Hotels, Event Venues, Restaurants, Convention Centers, and event vendors

    Bachelors' degree
    • 5+ Years Event Operations Experience
    • Proven Venue Management Experience
    • Proven Budget Management Abilities
    • Project Management Experience
    • Contract Negotiation and Supplier Management/Review
    • Competent Project Manager
    • Strong Client focused/ Customer Service Skills
    • Strong Organizational Skills
    • Fully competent in Microsoft office, especially Excel
    • Strong Oral & Written Communication Skills
    • High sense of urgency
    • Collaborative
    • Decisive
    • Financial Management Skills


    Interested? Here's what you do next:
    If this position has captured your interest and you are excited to learn more, please apply now and the appropriate TCML Recruiter will be sure to reach out to you soon!

    TCM is an EEO/Vets/Disabled Employer.















    Requirements:
    Our client is the world's leading information technology research and advisory company. They deliver the technology-related insight necessary for their clients to make the right decisions, every day. From CIOs and senior IT leaders in corporations and government agencies, to business leaders in high-tech and telecom enterprises and professional services firms, to technology investors, they are the valuable partner to clients in over 13,000 distinct organizations.

    See if you're a Fit! Client Requirements:

    Description:

    • Oversee all pieces of the event planning process, including budget, by leveraging best practices
    • Communication and collaboration with internal Business Unit stake holders to ensure our Client understands their MCPs in order to deliver top quality events
    • Collaboration with our Client's Business Units to support their event objectives – research and propose recommendations for all event elements to relevant Business Unit stakeholders

    Event Planning & Logistics:
    • Plan, manage and execute various elements of the event on-site – including, but not limited to:
    • Collaboration with Global Registration vendor on registration website, reporting, tracking and monitoring of registrations from pre-event through post-event reporting and on-site management
    • Produce and manage hotel specifications, menus, and on-site logistics
    • Produce and manage audio/visual specifications
    • Oversee travel, transportation and hotel arrangements for attendees and staff for events
    • Keep global relationships with Registration vendor, Travel booking vendor, DMCs, Signage vendors, and Security vendors on best practices and processes for seamless execution across the entire Corporate Events portfolio
    • Collaboration with creative services partner and other event partners on the production of onsite signage and branding and ensure accuracy of all collateral
    • Answer questions from internal and external clients about events
    • Produce and manage special events and offsite functions for attendees.
    • Make recommendations to Business Units around ideal locations & experience, and delivery of the onsite experience
    • Management of event staffing schedules for the Event Staff, our Client's IT, Freelancers and Vendors
    • Lead, communicate, and collaborate across external partners & internal staff - inspire confidence & excitement, and be a Client of the event brand to ensure seamless delivery of the overall experience, event vision, and objectives
    • Lead site visits for our Client's Event Staff, Business Unit Staff and vendors

    Vendor Selection and Management:
    • Manage destination / venue research, site selections and coordinate hotel contracts for future events
    • Hotel contract negotiation and management of global relationships with national hotel chains
    • Negotiate prices and contracts with outside vendors

    Budget Management:
    • Ensure effective financial management including budget creation, cost negotiation and accurate management and expense tracking as relates to the overall event budgets in the range of 20K-1M - close monitoring of expenses, alerting management about risks and deviations to plan and make recommendations on financial adjustments that can be made
    • Global Consistencies and Team Management:
    • Constantly evaluate the event experience, feedback and results and implement changes accordingly
    • Communication and collaboration across Events team and event partners to ensure effective implementation of the processes and sharing ideas from Client events
    • Implement and maintain a globally consistent standard for all Corporate Events
    • Oversee freelancers / temporary help / interns at events and in the office
    • Proactively identify operational problems and potential process improvements, in relation to event logistics and lead the process of enhancing event features and activities across the attendee experience
    • Travel to approximately 5 events to deliver events
    • Flawless client experience
    • Build and maintain excellent working relationships
    • Global operational effectiveness (scalable and consistent processes)
    • Engagement of external partners and local teams
    • Achievement of financial objectives

    Internal: Executives, Sales, Marketing / Corporate Communications, HR, Production & Services, Research, IT, and other Event production colleagues

    External: Hotels, Event Venues, Restaurants, Convention Centers, and event vendors

    Bachelors' degree
    • 5+ Years Event Operations Experience
    • Proven Venue Management Experience
    • Proven Budget Management Abilities
    • Project Management Experience
    • Contract Negotiation and Supplier Management/Review
    • Competent Project Manager
    • Strong Client focused/ Customer Service Skills
    • Strong Organizational Skills
    • Fully competent in Microsoft office, especially Excel
    • Strong Oral & Written Communication Skills
    • High sense of urgency
    • Collaborative
    • Decisive
    • Financial Management Skills


    Interested? Here's what you do next:
    If this position has captured your interest and you are excited to learn more, please apply now and the appropriate TCML Recruiter will be sure to reach out to you soon!

    TCM is an EEO/Vets/Disabled Employer.















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